Job Description

RESEARCH PROJECT COORDINATOR

Boston VA Research Institute, Inc. (BVARI)

2 Avenue de Lafayette

Boston, MA 02111

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Boston-based Research Coordinating Center is seeking an experienced project coordinator to support an existing National VA Research Program. The Research Project Coordinator position offers a wide variety of challenging and exciting opportunities to coordinate the development and management of a growing research consortium.

SUPERVISION RECEIVED:

This position reports to the National Program Manager and Center Deputy Director

EXPECTATIONS OF ALL EMPLOYEES:

• Conform to Institute and VA standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.
• Operate within BVARI’s Financial Account Policies.
• Utilize BVARI’s values as the basis for decision making and to facilitate the Institute’s and the Research Center’s mission.
• Follow established personnel and safety procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as a liaison between the Research Coordinating Center and the consortium of participating VA sites.
• In collaboration with Coordinating Center team and BVARI staff, establishes and follows processes for program administrative management.
• Supports IRB applications including initial submission, continuing review submissions, protocol amendments.
• In collaboration with the National Program Manager, participates in program evaluation activities including monitoring established program goals, objectives, deliverables, and timelines; tracking site and program-level performance; gathering, analyzing and presenting performance data; and developing progress reports.
• Develops dashboards (e.g., Power BI) using program data to improve data visualization.
• Works with participating VA sites to identify and resolve issues that impact site performance. Support the development and implementation of site performance improvement plans. Works with participating sites to execute improvement plans and monitor progress.
• Under the direction of the National Program Manager, establishes and executes plans to address identified systematic challenges or barriers.
• Develops and presents trainings to enhance consortium of sites’ knowledge and skills to foster achievement in program goals.
• Contributes to the writing of, and manages, program documents (e.g., training manuals, performance plans, program updates and announcements).
• Coordinates meetings and conference calls with Coordinating Center, consortium of sites, and monthly and annual program meetings to include setting agendas, meeting minutes, and tracking post-meeting action items to ensure completion.
• In coordination with the National Program Manager, initiates contact with internal and external collaborators as needed.
• Maintains a SharePoint portal to ensure all engaged VA sites can access program resources (e.g., best practices, training manuals).
• Organizes and maintains program central file using SharePoint.
• Follows center standard operating procedures and demonstrates knowledge of and compliance with research Good Clinical Practice standards.
• Protects patient and scientific confidentiality by ensuring security of research data and protected health information.
• Additional duties as assigned by the National Program Manager.

QUALIFICATIONS AND ENTRANCE REQUIREMENTS:

• Minimum Bachelor of Science degree required with 5 or more years of experience in research project coordination.
• Preferred Masters-level education in scientific/clinical field (e.g., Master of Public Health) with 2 or more years of experience in research project coordination.
• Have a good understanding of research infrastructure and program evaluation.
• Have a good understanding of the following subjects: clinical research regulations, clinical trials, electronic data capture, data workflow, report development, implementation & evaluation, performance management.
• Experience working with Microsoft Office applications including SharePoint, Excel, PowerPoint and Forms.
• Professional writing, reporting and excellent communication skills.
• Effective analytical and problem-solving skills.
• Ability to coordinate and prioritize multiple projects simultaneously.
• Ability to work independently as well as part of a team.
• Ability to adapt quickly to the changing demands of the organization.
• Candidate must be a Massachusetts resident.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The employee must be a resident of Massachusetts upon start date.

Please note we are unable to provide work authorization and/or visa sponsorship.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee frequently is required to stand; walk; use hands; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5 p.m.

In person work with potential hybrid work based on institutional policies.

Travel

Minimal travel is expected for this position (e.g., 1-2 times per year).

Work Authorization/Security Clearance

An employee in this position must complete all appropriate background checks at the time of hire and periodic reappointment.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer

The Boston VA Research Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absences, compensation and training.

Pay Range

Minimum $62,500.00, Midpoint $73,000, Maximum $83,500.00

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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